SYSTEM LOG · ALL CASES

All cases.Every system, taken apart.

Where it started, what changed, the results, and where the same approach fits next. Pick a category or browse them all.

I name clients only with their consent. Screenshots show sample or redacted data.

stepautomations / sales-control-panel
“Team pulse”: the whole team on one screen, with quality, training, CRM mistakes and who needs attention
Sales · Management01

The whole sales team on one screen

Six overloaded spreadsheets nobody could work in became one live control panel for the head of sales.

6 → 1six spreadsheets, one dashboard, live in 5 days
PostgresFastAPIReactn8n
Open case
stepautomations / ai-sales-ecosystem
How it works: chat and calls → lead scoring → CRM → conversation review → management report
Sales · Voice AI02

AI in the sales team: leads, calls and reports with no manual work

Clients get an answer within the minute, in chat or by phone, and the scored lead lands in the CRM on its own.

27–33 hfreed up per month at 200 leads (calculated)
n8nOpenAIZoho CRMVoice AIRedis
Open caseIn-house build
stepautomations / law-firm-landing
A request's path: website → n8n → Telegram and a spreadsheet, in 3 seconds
Website · Leads03

A law firm's website: every request in Telegram in 3 seconds

From a draft landing page to a working three-language site with a quiz that collects requests on its own.

3 sfrom a website request to the owner's Telegram
n8nGoogle SheetsTelegramSEO
Open case
stepautomations / ai-strategy-documents
Cover of an EB-2 NIW strategy: ready for the lawyer's review and for the client
Documents · AI analyst04

A client strategy document in 5 minutes, not a week

A client document used to take a week. Now AI assembles a 15–26-page strategy in a few minutes.

3–5.5 minper strategy document instead of a week of work
n8nDeepgramOpenAIGoogle Docs
Open case
stepautomations / ai-ticket-routing
How it works: email → AI triage → Slack notification and request log → deadline control
Support · Email05

Client emails sort themselves, and response times stay under control

Every email instantly gets a priority and an owner, and anything overdue escalates up to the manager on its own.

~13 hfreed up per month at 200 emails (calculated)
n8nGmailOpenAISlack
Open caseIn-house build
stepautomations / stepautomations-website
The chat on this page: an AI consultant connected to live n8n workflows
This website · Live system06

A website that talks to visitors and collects leads

The AI consultant on this page replies in seconds and passes a ready request to the CRM and Telegram on its own.

5–8 sfor the AI consultant to reply to a visitor
n8nAI agentRedisWebhooks
Open caseIn-house build
stepautomations / omnichannel-ai-assistant
One client, three channels: wrote on Facebook, continued on Instagram, came back to the website, and the bot remembers what was said
Leads · Omnichannel AI07

One client. Three channels. One memory.

A client writes on Facebook, then Instagram and the website. The system recognises them everywhere and sends the owner a ready request.

~30 sfrom a client's message to a ready request in Telegram
n8nMeta APIRedisOpenAI
Open caseIn-house build
stepautomations / instagram-ai-assistant
A client writes in Direct: the bot recognises them, and the owner gets a ready-to-act lead in Telegram
Instagram · Direct08

An AI assistant for Instagram: DMs answered day and night

It answers in Direct within seconds, remembers the client and sends the owner a ready request in Telegram. Try it on my Instagram.

24/7replies in Direct while the team sleeps or is busy
InstagramMeta APIn8nRedis
Open caseIn-house build
stepautomations / instagram-smm-bot
A draft in Telegram, approval buttons and the published post
Content · Instagram09

Instagram on autopilot: via API or a ChatGPT subscription

An idea becomes a finished post with an image, published to Instagram and Facebook with one tap in Telegram.

1 tapfrom approval to a live Instagram post
n8nInstagram APIChatGPTTelegram
Open caseIn-house build
stepautomations / document-formatting-bot
The draft on the left, the same document after the system on the right: the journal's margins, font and style, numbered sections; a citation with no source in yellow
Documents · AI + code10

Journal-ready formatting: 3–5 hours → 2–5 minutes

A team member sends a draft in Telegram and minutes later gets a document formatted for the chosen journal.

2–5 mininstead of 3–5 hours of manual formatting
Pythonn8nOpenAIDocker
Open case
stepautomations / ai-reviewer-edits-word
Edits right in Word: a new column the reviewer asked for and renumbered citations, in yellow
Documents · AI agent11

Reviewer comments worked into the article in one run

AI makes the reviewers' edits right in the Word file, drafts a reply to every comment and checks the result itself.

1 runinstead of hours of an editor's manual work (per the client)
ClaudePythonpython-docxQA
Open case
stepautomations / youtube-autopublishing
Night Temple EN: videos from the first month of automation in one recognisable style
Content · YouTube12

A YouTube channel that runs itself

Upload a track and an image, and the system makes the video, copy, thumbnail and Telegram announcement itself.

5–10 minper video instead of 40–60+ minutes of manual routine (from experience)
n8nYouTube APIFFmpegClaude
Open caseIn-house build
stepautomations / tts-content-pipeline
Diagram: text → AI agent → Gemini TTS → FFmpeg → Telegram and Google Drive → YouTube
Content · AI integrations13

Text → voice → YouTube: the AI does the narration itself

A chapter of text becomes natural narration in about half a minute: the file lands in Telegram and Drive, then becomes a YouTube video.

~35 sof generation for a 15-minute chapter
Gemini TTSClaudeFFmpegn8n
Open caseIn-house build
stepautomations / automation-infrastructure
Example: my own server, with sites and dashboards behind Caddy, n8n workflows, databases and services in Docker, and external APIs
Engineering · Infrastructure14

Turnkey infrastructure on your own server

I set up n8n, databases, dashboards and websites on your server: your data stays with you, with no per-step cloud fees.

39workflows running 24/7 on my own server, a live example
Dockern8nPostgresCaddy
Open caseIn-house build
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